Fleet procurement, UAE

Fleet procurement, UAE logistics operator

32 days
PO to registration ready handover
18 vehicles
delivered, registered, on road
A GCC logistics operator needed to replace 18 commercial vehicles across vans and light duty trucks inside a 45 day window. Two configurations were stock constrained across the UAE market and the original plan sourced the full fleet from a single dealer.

HWY27 rebuilt the supplier plan against three dealers to hold the window, consolidated the PO, and ran destination documentation so customs cleared on first submission.

Challenge

Replacing 18 commercial vehicles across two configurations against a fixed handover window. Single source stock risk on two of the configurations. Consolidated export documentation required, with registration ready handover at destination on arrival.

The operator did not have the bandwidth to manage three dealers, export paperwork, and destination registration inside their procurement team. They needed one Dubai point of contact across the full cycle.

One Dubai point of contact, three authorised dealers, one consolidated PO.
Documentation built to destination customs spec, cleared on first submission.
Solution

HWY27 ran the sourcing across three authorised UAE dealers to hold the delivery window against stock constraints. We structured a single consolidated PO with staggered payment milestones against dealer release.

Documentation was built to destination spec, covering commercial invoice, packing list, bill of lading, and certificate of origin, plus registration ready paperwork. Freight ran via RoRo from Jebel Ali. Destination customs cleared on first submission inside 4 working days. On road registration completed inside a further 72 hours.

From Founder

HWY27 FZCO operates on one rule. Named client references are shared under NDA with qualified buyers. The full case study, including supplier list and landed cost, is available on request.

HWY27 FZCO operating principle
Case reference available under NDA
What we learned together

Fleet orders concentrate risk in one place: stock. Splitting the PO across three authorised dealers lets us hold a tight window without paying a premium. The export documentation work is what turns a vehicle purchase into a registration ready handover at destination. Both steps are worth the extra week of preparation upfront.

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